Sales Assistant

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The Sales Assistant supports the sales team through the entire process, from quotations and coordination with factories to contracts, delivery, and after-sales service. 

* Responsibilities:

1. Pre-Sales Support:
- Coordinate with Business Development (BD) to clarify technical specifications
- Communicate with factories/OEMs to confirm specifications, pricing, and delivery schedules
- Prepare quotations and submit for internal approval within 48 hours
- Create supporting documents such as technical comparison sheets and commercial term summaries
- Input pricing and project data into the CRM/Salesforce system
- Assist in the preparation of bid documents and product registration materials

2. Post-Sales Support:
- Draft sales contracts, order confirmations, and commercial terms (payment and delivery conditions)
- Monitor the progress of contract signing and handle necessary modifications
- Support changes related to product model, quantity, and delivery timeline
- Coordinate with factory and technical teams to ensure delivery readiness

3. Logistics Support:
- Confirm and update delivery schedules, and report to BD
- Coordinate with logistics service providers for accurate and timely delivery
- Prepare and verify full set of delivery documents (delivery note, handover record, CO/CQ, packing list, VAT invoice)
- Monitor payment status and support debt collection in collaboration with Sales and Accounting teams

- Bachelor’s degree or above.
- Minimum 2 year of working experience (industry not limited)
- Intermediate English .
- Basic MS Word,Excel skills (functions and formatting)
- Detail-oriented with a proactive attitude toward coordination tasks.
- Timely and accurate preparation of quotations and sales documents, contributing to a shorter internal approval process.
- Effective cross-functional coordination across departments (Sales, Technical, Accounting, Factory)

* Preferred Skills:
- Experience in sales admin, customer support, or logistics.
- Experience in Japanese companies or manufacturing sector.
- Familiarity with tools like Salesforce.