The HR & General Affairs position is responsible for managing recruitment, personnel files, payroll, and social insurance, while also overseeing office administration and legal support. Key tasks include conducting interviews, managing employee records, coordinating office supplies, ensuring occupational safety.
Responsibilities:
1. Human Resources
- Recruitment: Post job ads, screen CVs, conduct interviews, and handle onboarding procedures.
- Personnel file management: Update, store, and manage employee records and labor contracts.
- Timekeeping & payroll: Manage attendance, leave, overtime; coordinate with accounting to calculate salary, bonus, allowance.
- Social insurance: Register, update increase/decrease of SI, HI, UI; handle maternity and sick leave procedures.
- Discipline & rewards: Draft disciplinary and reward decisions; consult and resolve internal disputes.
- Policy development: Assist in building internal regulations, labor policies, and collective labor agreements.
2. Admin/General Affairs
- Office supplies & asset management: Procure, distribute, and monitor the use of office equipment and supplies.
- Office administration: Manage reception, meeting rooms, correspondence, cleaning, and security services.
- Company vehicle management: Arrange schedules and maintenance for company cars.
- Occupational safety & fire prevention: Coordinate inspections and regular training on fire prevention and safety.
- Legal support: Draft and archive administrative documents, office lease contracts, and legal permits.
- Welcoming guests/partners: Arrange hotels, visas, and transportation for foreign visitors.
- Calculate personal income tax for company monthly, quarterly and yearly
- Support sales in Ho Chi Minh and Hanoi to prepare sales contract content, calculate commission for sales and other tasks related to sales group.
