The Import-Export Coordinator is responsible for managing the efficient and smooth operation of warehouse and logistics activities related to the import and export of goods. This role involves preparing necessary documentation, coordinating transportation.
Responsibilities:
1. Warehouse:
- Prepare needed documents for cargo inbound & outbound.
- Receive and process warehouse stock products (pick up, unload, label, store...) of raw materials, packing materials, finished goods...
- Ensure inbound and outbound cargo are in good condition.
- Perform inventory controls and stock take, including making daily stock reports.
- Manage warehouse space.
- Manage contractors.
- Cooperate with other department to ensure smooth warehouse operation (inbound/outbound activities, usage of shared warehouse space...)
- Manage warehouse’s equipments and vehicles, on-time report to supervisor and related departments in case problem occurs.
2. Logistics:
- Preparing and reviewing shipping documents, including Invoice, Packing List, Contract, Bill of Lading, CO, Phytosanitary certification...
- Coordinating the transportation of goods, including booking cargo space and arranging for customs clearance.
- Communicating with freight forwarders, customs brokers, and other transportation providers to ensure that shipments are delivered on time, and a timely report if there is any delay.
- Maintaining records of all import and export transactions, including tracking shipments and preparing reports on shipping costs and delivery times.
- Ensuring compliance with import/export regulations
- Resolving any issues that arise during the import/export process, such as customs delays or shipment errors.
- Collect/arrange/manage storage of documents.
- On-time report to supervisor and related departments in case problem occurs.
