The Assistant Manager will play a critical role in overseeing and supporting the accounting and administrative staff, ensuring the smooth operation of financial processes within the organization. This position requires effective communication skills to liaise with various departments and senior management, ensuring accurate and timely financial documentation and reporting.
Responsibilities:
- Cooperate & monitoring & checking bookkeeping, Oversees Accounts/Ledger, checking Financial Statement (BS/PL/CF), Tax declarations (VAT/CIT/PIT/License tax/FCT if any), …
- Supervise & support all accounting/admin staffs in fulfilling the requirements, especially during busy times.
- Well communicate with other departments to collect sufficient accounting information, establishing effective working relationships in the organization, including senior management and functional departments.
- Fully collected and check thoroughly accuracy-legality-validity of Invoices/Contracts/Other supporting documents… and send to I-Glocal monthly.
- Support saving bank fee invoice daily, bank statement monthly and do bank reconcile accordingly.
- Issue VAT invoice (sales/service fee/gift/…) at month end.
- Support payment request creation on MUFG bank (for expats salary/Dispatch Personnel Expenses).
- Support creation Request for payment to Head Office/Other Partners (for Service fee/Pay on behalf expense): Draft, sign & stamp, and send.
- Prepare timely and accurately investment reports and Statistic reports (quarterly, yearly/ad-hoc), and submit reports (soft/hard copy) to relevant agencies.
- Prepare and perform ad-hoc reports/information requested by senior manager (if any)
- Coordinate data collection for annual budget preparation & Budget control (Actual vs Estimate montly)
- Supporting external auditors by providing information requested during the audit process & ensure that yearly statutory audits are completed within the deadlines given by Authorities.
- Providing support to the internal audit team during investigations of potential fraud or other suspicious activity.
- Maintain and implement proper accounting and internal control systems in accordance with Head Office & Company’s policies and statutory requirements.
- Collaborate with other parties (bank, tax, audit,…) relating to Accounting matters.
- Proactively update current tax policies and disseminate them to other members and timely implementation.
- Support Filing documents (soft copy pdf, xml; hard copy…) as per accounting policy and internal requirement.
- Perform other related duties as assigned.
- Under the supervision of the Accounting Manager, provide financial assistance and oversight to accounting functions.
