Admin Staff [ Q.1 - HCM ]

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<Accounting>
- Collect invoices, prepare vouchers, make all payments for office in a timely manner.
- Support for tax (PIT, etc.)
- Prepare monthly income statement to report to headquarter.
- Make bank transaction.

<Administration>
- Arrangement of visa/TRC matter for expats and family.
- Arrangement of visa for visitors, employees for overseas business trip.
- Logistics arrangement (book hotel/air ticket/restaurant, arrange car for staff’s business trips)
- Contract negotiation and its internal process for administration matters.
- Maintaining office assets (Fixed assets/IT assets)
- Prepare periodical reports to authorities.
- Maintain filing system, both electronic and physical.
- Coordinate with suppliers to ensure smooth office operations (landlord, IT company, bank, etc.
- In charge of internal event (company trip, party, etc.)
- Handling Mail
- Office supply (Stationery, Water, etc.)

<Support>
- Support for budget management of business development research fee.
- Improve office working environment.
- Support to managers/employees in administration works on an ad-hoc basis.
- Salary calculation and S.I matters.
- Support expats and their family.

* Education background
- Having degree from a recognized university.

* Hard skill
- Be able to use Microsoft Office (Word, Excel, Power Point).
- Have fluent business English skills.
- Be able to use Japanese as Intermediate level (e.g. JLPT N2 or N3 or equivalent).

* Soft skill
- Communication skills.
- Logical thinking skills.
- Time management skills.
- The capacity for swift and flexible reaction.

* Experience
- 2- 3 years of experience of administration in an office environment.
- Have experience in working with authorities to obtain work permit, visa, TRC.

* Human characteristic
- Highly organized, careful and detail-oriented personality with good common sense.
- Be able to arrange works to meet deadlines.
- Have a positive mind.
- Have an eagerness to learn.