The Contract Administration Staff manages import-export tasks, commercial documents, and contracts. Coordinate with teams and partners to ensure smooth order fulfillment and payment tracking.
Responsibilities:
* Import-Export Operations:
- Manage end-to-end import/export documentation for equipment and spare parts (commercial invoices, packing lists, CoO, BL, customs declarations, etc.)
- Coordinate with logistics service providers and customs brokers to ensure smooth and timely custom clearance.
- Monitor shipping schedules, proactively resolve issues, and update stakeholders on delivery status.
- Ensure full compliance with Vietnamese regulations and international trade standards applicable to power plant equipment.
* Commercial and Contract Administration:
- Prepare quotations, commercial contracts, and sales-related documents in coordination with the Sales and Technical Groups.
- Track and follow up on customer orders, delivery milestones, and payment schedules.
- Coordinate with customers, suppliers, and internal teams to ensure accuracy and timeliness in order fulfilment.
- Prepare payment documents.
- Support contract execution and after-sales service, including warranty and claims documentation Internal Coordination:
- Liaise with Accounting, Engineering, and Sales Groups for import schedules, inventory status, and project.
- Update Company system with shipment and sales data, and generate periodic reports.
- Ensure documentation accuracy to support audits and Goods handovers.
