- In charge of following up account receivable / payable, accounting costs, banking, payment, issuing VAT invoices, administrative tasks and other related tasks assigned by the company.
1. AR-AP TASKS
* AR tasks:
- Preparing and mailing invoices to customers (only Hanoi sales: own+indent+consultant).
- Posting payments to customer accounts via Bravo (only Hanoi sales).
- Organizing and filing deposit receipts as invoices are paid.
- Reconciling cash and bank account balances.
- Follow up the upcoming dues closely.
- Reconciling and confirmation letter every Quarter for key vendors and for all at the YE.
* AP & GA payment tasks:
- Updating and maintaining records of expenditures.
- Responding to vendor invoices.
- Ensuring that all payments are made in accordance with company policy and on time (GA payments and own biz payment by cash/loan).
- Resolving payment discrepancies and disputes on behalf of the company.
- Organizing and filing related payment vouchers to GA & Hanoi biz (included FCT, VAT, CIT,PIT).
- Make payment request for flight tickets agent.
2. OTHER ACCOUNTING TASKS
- Make & send debit notes to the related parties.
- Responding to bank statement file.
- Check & collect non-deductible expenses docs.
- Gift & sample VAT issuance.
- VAT input & output invoice checking for GA& Hanoi biz only.
- Other assignments if any.
3. GENERAL AFFAIRS
- Check debit note (HIS); record flight ticket information into file.
- Make requests of payment and requests of bank transfer.
4. BOOKING, RESERVATION
- Hotel booking for customers and staffs.
- Flight booking for staffs' business trip and customers (if any).
- Golf booking.
5. Others/Supervisor's assignments
- Other tasks assigned by superior (support to seal docs, receive/ send letters, pick up phone, inform schedule to drivers when Trang san/ Chung san is not in office, receive/ confirm stationery quantities, arrange parties etc.)
