Admin Executive (Senior level) [ Q.1 - HCM ]

Ngày đăng: 01/04/2024
Code Job Job code: JHC0033081

Tóm tắt công việc

Địa điểm
  • Hồ Chí Minh
Cấp độ
Nhân viên
Ngành nghề
Hành chính nhân sự - Hành chính, Thư ký & Lễ tân

Mô tả công việc

- The following tasks should be handled independently without detail instruction by supervisor.

- Collect invoices, prepare vouchers, make all payments for office in a timely manner. 
- Support for tax (PIT, etc.)  
- Prepare monthly income statement to report to headquarter. 
- Make bank transaction.
- Coordinate with banks to resolve relevant arising cases.
- Arrangement of visa/TRC matter for expats and family. 
- Arrangement of visa for visitors, employees for overseas business trip. 
- Logistics arrangement (book hotel/air ticket/restaurant, arrange car for staff’s business trips).
- Budget management of business development research fee. 
- IT equipment management. 
- Contract negotiation and its internal process for administration matters. 
- Monitor overtime hours of staff and arrange salary and bonus for employees. 
- Maintaining office assets (Fixed assets/IT assets).
- Prepare periodical reports to authorities. 
- Maintain filing system, both electronic and physical.  
- Salary calculation and S.I matters.
- Coordinate with suppliers to ensure smooth office operations (landlord, IT company, bank, etc. 
- In charge of internal event (company trip, party, etc.) 
- Handling Mail.
- Office supply (Stationery, Water, etc.)

- Translation of BD material when needed. 
- Improve office working environment. 
- Support to managers/employees in administration works on an ad-hoc basis. 
- Support expats and their family.

Yêu cầu công việc

1. Education background:
- Having degree from a recognized university.
2. Hard skill 
- Be able to use Microsoft Office (Word, Excel, Power Point).
- Have fluent business English skills.
3. Soft skill 
- Communication skills.
- Logical thinking skills.    
- Time management skills. 
- The capacity for swift and flexible reaction.
4. Experience 
- 5-6 years of experience of administration and accounting in an office environment.
- Working experience in Japanese companies.
- Have experience in working with authorities to obtain work permit, visa, TRC.
- Must have experience in payroll, social insurance and PIT calculation.
5. Human characteristic 
- Highly organized, careful and detail-oriented personality with good common sense.
- Be able to arrange works to meet deadlines.
- Have a positive mind.
- Have an eagerness to learn.


* Benefit: 

- 24/7 PVI premiums.
- Language Allowance.
- Full pay SHUI.
- Company trip.
- Health check.
- Pay rise: once per year.
- Bonus will be paid before Tet holiday.

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