Executive Assistant

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The Executive Assistant supports the Plant Manager and Deputy General Director by handling meetings, admin tasks, and executive visits. Key duties include updating presentations, managing visas, supporting global requests, and helping with communication events and brand awareness.

Responsibilities:

* Main Activities:
- Assistant of Plant Manager / Deputy General Director.
- Internal and external meeting & calendar organization.
- Organize and coordinate for Global & Region leadership meeting when be held in Vietnam.
- Administration tasks handling: document for signature, appointment, agenda.
- Update a company presentation.
- Handle expatriate visa and work permit process and upon requests.
- Collaborate, coordinate and corporate within Thailand plants.
- End-to-End process for group executive management visit (Hotel arrangement & Transportation coordination and visa application required)
- Support document for visa required / hotel reservation to all plant’s visitors (oversea).
- Reduction and management of the non-value-added processes and utilize new tools for responsible area. 
- Working aligns with company standard (AS, APS, HSE policy) and 5S Induction to newcomer.
- Training & Advice for overseas travel policy, travel request & expenses process.
- Support special request from other functions in an organization.
- Support special request from global / regional.

* AAS Communication Responsibility: (Enlargement tasks)
- Represent Communication Team for Vietnam.
- Ensure the plants has a strong brand awareness and secure branding. 
- Provide Training Brand Awareness.
- Organize Town Hall to maintain communication between top level to next level.
- Provide mgt. communication presentation for Employee Meeting (plant manager cascade to IDL & DL)
- Consult for HR / APS when using brand / logo to ensure using brand / logo correctly!
- Attend external /internal activities that involve with branding. (Engineering / IT / HR)
- Support ER/CSR activities upon request.
- Create activities contents for social media (FB,IG) & life net.
- Update Vietnam SharePoint site to be ready for use.

- Bachelor’s degree in Business Administration or other suitable qualifications.
- At least 5 years strong experience in the same position.
- Excellent communication in English (listening, writing and speaking ).
- Good computer skills (Microsoft Office & Sharepoint program).
- Good co-ordination.
- Prompt feedback/reporting.
- Teamwork oriented.
- Hai Phong or Quang Ninh's  resident.