1) Checking Sale & AR to ensure compliance with SCVN's Policy and Accounting Regulations:
1.1 Sale recording & AR:
- Check and confirm the reasonableness, the correctness of billing confirmation (sale recording from Biz Unit) including the payment due date & issue VAT invoice.
- Check monthly sale report and VAT application and related cost of goods and service.
- Check and verify Kookei Ledger list & Inter commission list issued by Biz Unit before confirmation with counterpart.
- Clear AR item with incoming receipt.
- Monitor Customer outstanding balance by Aging report (for customer) and remind Biz Unit.
- Monthly Gross profit review & check double service record
1.2 Verify, check & post related costs of Goods and service and its payment instructions provided by Business Unit:
- Follow up Advanced payment to customers & from suppliers.
- Import duties payment & customs declaration
1.3 Accrual entry:
- Accrued revenue and its related expense monthly, if necessary.
- Check Appendix R1, R3, R4 (quarterly) and accrue if necessary
=> Reverse accrual upon receipt of Supplier invoice or payment.
2) Inventory control:
- Reconciliation of Monthly Inventory report.
- Conduct the Inventory physical stock checking.
- Observation inventory report checking.
3) Reporting:
- Monthly reconcile VAT output & make VAT transfer entry.
- Declare Monthly VAT report & Quarterly VAT Invoice Using Report.
- Updating Tax controlling file (Revenue, VAT, import – export duties).
- Regular reports to authorities
4) Related accounting report:
- Monthly & Quarterly AR Past Due report.
- Quarterly Guarantee report.
- Half year AR Balance Confirmation.
- Half year Report on Stock Count.
5) Supporting other Accounting matters by:
- Provide necessary documents for tax refund or tax inspection progress.
- Provide clear answers to managers' queries on sale checking & account receivable.
- Support to explain related Tax regulations to Biz Unit.
- Coordination on:
- Control EN-VN translation rule in SAP: review description on Disbursement slips and Transfer Slips, Incoming and Goods Receipt/Goods Issues Slips, Billing confirmations….
- Help to search SAP data for Sale PIC for their budget preparation and Biz purpose.
- Prompt action for urgent payments.
6) Filling accounting document:
- SAP & VAS accounting document: billing confirmation, transfer slip….
- Commercial invoice, VAT Invoice (for filling internally).
- Customs declaration form for export/import.
- AR reconciliation
- Inventory reconciliation.
- Guarantee report
