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Admin sub Leader

ICONIC Co,.Ltd
Nơi làm việc: Hồ Chí Minh

Về Công Ty Chúng Tôi

This company has just established Vietnam office in March 2012 which is offshore development hub to develop especially Web/Mobile based products. We handle both custom software service as well as development for our self-operated Web/Mobile service (which was nominated in semifinals in Techcrunch 2008, a venture business contest organized in Silicon Valley. We cover wide range of IT development fields such as Web system, Application development for Smartphone, Web site development, Consulting for Web service etc. The feature of our service is the high technical standard which can enable to realize scalable web system as well as application development based on the high-level server connection. Also another feature is that we can offer one-stop solution service which can handle and come to best solution to meet high demands in both back-end system and front-end user interface design. Our main customers are Walt Disney Japan、NTT、 Rakuten、HIS、Panasonic、Honda Motor Co., Ltd.、Yahoo Japan etc.

Mô Tả Công Việc

  • Support to develop Company website.
  • Coordinate with IT engineers on network and all office equipment.
  • Manage relationships with vendors, service providers, landlord, then ensure that all items are invoiced and paid on time.
  • Ensure contracts, insurance requirements, and government regulations and safety standards are followed properly.
  • Assist foreigner employees in finding accommodation and other services.
  • Assist in writing new contract (which has not a template yet), saving & signing contracts with all partners.
  • Support labor-contract signing, saving procedure in the office.
  • Partner with HR in translating/ interpreting all conversations related to company human resources between General Director/ General Manager and employees, such as: company entering (recruitment, orientation) leaving, changing positions, job contents, project.
  • Translate/ interpret all contents related to business transactions between Company and foreign customers.
  • Support company entering & leaving procedure
    • Ask JP side to create /delete e-mail accounts.
    • Check annual paid leave of employees monthly, report statistical data to Leader.
    • Send e-mails.
  • Support employees
    • Listen to employees’ ideas, thoughts, report to Leader;
    • Auspicious and inauspicious occasions.
  • Create and submit all reports to Labor Affairs.
  • Make plan for annual health check and implementing it.
  • Make plan for all company parties, travel, other events and mainly responsible for organizing them successfully.
  • Handle the acquisition, distribution, and storage of stationery, equipment and supplies, report to Leader monthly.
  • Support Leader all problems related to accounting and auditing.
  • Think out ideas to make company better. Responsible for opening Japanese, English club, soft-skill training lessons at the office.
  • Mentor and be responsible for the growth of administrative staff.
  • Direct reports:
    • Admin Leader/Manager.
    • General Director (on behalf of Admin Leader when necessary).

Yêu Cầu Công Việc

1) KNOWLEDGE & EXPERIENCE

  • Knowledge of office management systems and procedure.
  • Must have at least 1 year experience in:
    • Interpreting and translating Japanese – English – Vietnamese.
    • Communicating in Japanese – English.
    • Doing more than 80% of all job duties listed above.
  • Knowledge of accounting is a plus

2) SOFT SKILLS

  • Excellent time management skills and ability to multi-task and prioritize work.
  • Have creative mindset.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem solving skills.
  • Strong classification and storing skills.
  • Strong organizational and planning skills.
  • Proficiency in MS Office.

Chi Tiết Công Việc

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