Admin Staff [ Q.1 - HCM ]

Ngày đăng: 13/12/2022
Code Job Job code: JHC0029957

Tóm tắt công việc

Địa điểm
  • Hồ Chí Minh
Cấp độ
Nhân viên
Ngành nghề
Hành chính nhân sự - Hành chính, Thư ký & Lễ tân

Mô tả công việc

- Admin staff's Duties and Responsibilities:

- Collect invoices, prepare vouchers, make all payments for office in a timely manner.
- Prepare for tax (PIT, etc.) payment.
- Prepare monthly income statement to report to headquarter.

- Arrangement of visa/TRC matter for expats and family.
- Arrangement of visa for employees for overseas business trip.
- Budget management of business development research fee.
- IT equipment management.
- Contract negotiation and its internal process for administration matters.
- Monitor overtime hours of staff and arrange salary and bonus for employees.
- Maintaining office assets (Fixed assets/IT assets)
- Prepare periodical reports to authorities.
- Maintain filing system, both electronic and physical.
- Participation in periodical admin meeting held by headquarter.

- Translation of BD material when needed.
- Arrangement of office working environment.
- Support to managers/employees in administration works on an ad-hoc basis.
- Logistics arrangement (book hotel/air ticket/restaurant, arrange car for staff’s business trips) in case of another admin staff’s absence.

Yêu cầu công việc

Education background:
- Bachelor's Degree.

Hard skill
- Be able to use Microsoft Office (Word, Excel, Power Point).
- Have fluent business English skills.
- Be able to use Japanese is a plus.

Soft skill
- Communication skills.
- Logical thinking skills.

Experience & Knowledge
- 2- 3 years of experience of administration, basic accounting (practical experience in creating payment form, transaction ebanking, prepare monthly income statement to report Headquarter, PIT for residents and expats) in an office environment, FDI companies.
- Knowledge/ practical experience in calculating salary, Insurance.
- Have experience in working with authorities to obtain work permit, visa, TRC.

Human characteristic
- Highly organized, careful and detail-oriented personality with good common sense.
- Be able to arrange works to meet deadlines.
- Have a positive mind.
- Have an eagerness to learn.

* Benefit:

- Working time: 8:00-16:45
- NET salary, the company shall bear all costs of relating insurance (social insurance, health insurance and unemployment insurance during the employment period) and payment of PIT.
- Annual leave: 12 days and  plus 10 days of Company leaves / year. 
- PVI Insurance.
- Health check.
- Company trip.
- Pay rise: once per year.
- Bonus will be paid before Tet holiday.

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